Privacy Act/Accessibility to Records

Employee Data:
Minnesota law provides that employees asked to supply private or confidential data have the right to be
informed of the purpose and intended use of the data, whether they may legally refuse to supply data requested
as well as any consequences arising from their supplying or refusing to supply data, and who is authorized to
receive the data.

Upon request to the responsible authority, employees must be informed without charge of whether they are the
subject of stored public or private data and may request an interpretation of the data. The accuracy or
completeness of the public or private data may be contested following procedures outlined in M.S. 14.57-14.62
(1988). See the effective IFO/MnSCU-Board of Trustees Agreement for practices and procedures for personnel
files.

Data Privacy:
Access to employee records shall be in accordance with the Minnesota Data Practices Act. Public data on all
current and former employees includes but is not limited to: name; actual gross salary; salary range; contract
fees; value and nature of employer-paid fringe benefits; job title; job description; previous work experience;
work location; work telephone number; city and county of residence, not including street address. A complete
listing of public information is available by contacting the Human Resources Office. All other personnel data
are private and available only to the subject employee, to others with the prior written consent